FACILITY MANAGEMENT CHECKLIST
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DAILY OPERATIONS
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□ Check all entry points and exits for security
□ Inspect HVAC systems for proper operation
□ Verify all lighting is functional
□ Check restroom cleanliness and supplies
□ Monitor waste disposal areas
□ Inspect parking areas for safety hazards
□ Verify emergency exits are unobstructed
□ Check fire alarm systems
□ Monitor building temperature and humidity
□ Inspect elevators and escalators

WEEKLY TASKS
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□ Deep clean high-traffic areas
□ Inspect and maintain landscaping
□ Check all safety equipment (fire extinguishers, first aid kits)
□ Review security camera footage
□ Inspect plumbing systems for leaks
□ Check electrical panels and outlets
□ Verify emergency lighting systems
□ Inspect roof and gutters
□ Review pest control measures
□ Check parking lot lighting

MONTHLY INSPECTIONS
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□ HVAC filter replacement
□ Fire suppression system testing
□ Emergency generator testing
□ Elevator maintenance and inspection
□ Security system maintenance
□ Plumbing system inspection
□ Electrical system safety check
□ Roof inspection and maintenance
□ Parking lot and sidewalk inspection
□ Landscaping maintenance review

QUARTERLY TASKS
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□ Comprehensive safety audit
□ HVAC system deep cleaning
□ Fire alarm system testing
□ Emergency evacuation drill
□ Building envelope inspection
□ Energy efficiency assessment
□ Security system upgrade review
□ Compliance documentation review
□ Budget and cost analysis
□ Staff training and certification review

ANNUAL REQUIREMENTS
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□ Full building inspection
□ HVAC system replacement/upgrade assessment
□ Fire safety system certification
□ Building code compliance review
□ Insurance policy review
□ Emergency response plan update
□ Staff training program review
□ Technology system upgrades
□ Sustainability initiatives review
□ Long-term maintenance planning

EMERGENCY PREPAREDNESS
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□ Emergency contact list updated
□ First aid supplies stocked
□ Emergency lighting functional
□ Fire extinguishers accessible
□ Evacuation routes clearly marked
□ Emergency communication systems tested
□ Backup power systems operational
□ Weather emergency procedures in place
□ Medical emergency protocols established
□ Security incident response plan ready

COMPLIANCE CHECKLIST
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□ OSHA compliance maintained
□ ADA accessibility requirements met
□ Environmental regulations followed
□ Building codes up to date
□ Fire safety codes compliant
□ Health department requirements met
□ Insurance requirements satisfied
□ Local zoning regulations followed
□ Environmental permits current
□ Safety training certifications valid

SUPPLIES AND INVENTORY
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□ Cleaning supplies adequately stocked
□ Maintenance tools and equipment available
□ Safety equipment in good condition
□ Office supplies maintained
□ HVAC filters in stock
□ Light bulbs and fixtures available
□ Plumbing supplies on hand
□ Electrical supplies stocked
□ Security equipment functional
□ Emergency supplies ready

DOCUMENTATION
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□ Maintenance logs current
□ Inspection reports filed
□ Work orders tracked
□ Budget records maintained
□ Staff training records updated
□ Safety incident reports filed
□ Compliance documentation current
□ Vendor contracts reviewed
□ Insurance certificates valid
□ Emergency procedures documented

TECHNOLOGY SYSTEMS
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□ Building management system operational
□ Security cameras functional
□ Access control systems working
□ HVAC controls responsive
□ Lighting control systems active
□ Fire alarm systems connected
□ Emergency communication systems ready
□ Data backup systems operational
□ Network infrastructure maintained
□ Software licenses current

SUSTAINABILITY INITIATIVES
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□ Energy efficiency measures implemented
□ Water conservation practices in place
□ Waste reduction programs active
□ Recycling programs established
□ Green cleaning products used
□ Sustainable landscaping practices
□ Energy monitoring systems active
□ Carbon footprint tracking
□ Green building certifications maintained
□ Environmental impact assessments current

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This checklist should be reviewed and updated regularly
to ensure comprehensive facility management coverage.
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